I-9 Compliance and Management Solutions
Replace manual procedures with automated Form I-9 verification to increase efficiency, eliminate potential risks, and ensure consistency.
Streamline your I-9 management with our solution to create a mistake-free workflow. We help you stay one step ahead of a mistake and warn you of any missing data or possible issues to reduce your audit risk. Implementing a high-quality I-9 compliance program eliminates the pressure of timely I-9 submissions and leaves more time for employee orientation to improve their overall experience.
Our electronic I-9 solutions simplify employment eligibility verification with a workflow designed to keep you both error and risk-free. Features ensuring simplified workflow, timely Form I-9 administration, accurate data validation, automatic submission to E-Verify and retention and purging of Form I-9 records.
Replace complex paperwork with actionable insights into I-9 management. Whether you need an overview of missing and pending Form I-9s or the number of I-9 backloads, all information is easily accessible through our easy-to-use dashboard summarizing all important data in real-time.
Meet high compliance standards with the support of our subject matter experts. Every company is unique and has its own specific needs when it comes to I-9 compliance. To help you make the most of our customizable solution, our I-9 specialists support you every step of the way to streamline your administrative processes and give you peace of mind.
Turn difficult to manage piles of paperwork into efficient, fully automated workflow. Our automated I-9 platform transforms what used to be a cumbersome, paper-based process into an easily managed and secure solution. Eliminate paperwork, storage and manual tracking with electronic form processing and centralized digital storage resulting in full compliance and legally authorized workforce. We help you with audit and backload your legacy paper Form I-9's, eliminate paper storage and improve your Form I-9 compliance.
Make E-Verify compliance concerns a thing of the past through seamless sync between Form I-9 and E-Verify.
Our electronic I-9 software integrates with with E-Verify, making it easier for you to prevent and resolve TNC's. Our analysts help you through the process of contesting a TNC, recommend follow-up actions, and prevent clerical errors or other issues potentially halting the TNC process.
Ensures information is never lost or corrupted. Industry-leading security allows you to manage progress of all Form I-9's from a fully encrypted, cloud-based tracker solution, equipped with powerful storage security routines based on AWS-S3.
Process I-9’s for new hires in remote locations using our notary network or Remote Designee feature.
There are a host of I-9 errors that can result in penalties and fees that hurt your organization. From missing signatures to inaccurate information, simple errors can result in significant fines that dig at your bottom line.
Working with an I-9 management solution can help you regain control of your I-9 process to ensure compliance and prevent penalties. Experian Employer Services’ I-9 management solution gives you the power to stay one step ahead of errors to reduce risk and prevent the chance of an audit.
The I-9 verification process can be complex and time-consuming. With significant amounts of paperwork and documents to verify and sign, organizations can find themselves wasting time and resources on manual tasks. Our user-friendly solution makes it easy to process I-9 forms for easy filing.
Our automated I-9 verification process is easy to use, allowing you to save time and reduce potential risks. Our I-9 solution is also easy for new hires to understand, so they can easily fill out and complete their I-9 form before their start date on their desktop or mobile device, and identify any potential errors before submitting.
Don’t let manual and time-consuming tasks take away from more important areas of your organization. Experian Employer Services’ I-9 solutions allow you to reduce the amount of time it takes to file and process your employee’s I-9 forms. Not only does this allow you to get time back to focus on your business, but also helps boost the overall experience of onboarding your new employees.
As you onboard new employees, Experian Employer Services makes it easy to ensure they properly fill out and complete their I-9 forms. From our user-friendly interface to features that help spot errors, remaining I-9 compliant is easier than ever. Explore some of the reasons why our clients choose us for their I-9 management:
These are some of the many reasons why organizations turn to us for Form I-9 management. Talk with one of our I-9 specialists today to see how we can help you throughout the I-9 process.
Not only does Experian Employer Services provide I-9 management solutions, but we offer comprehensive employer services that can help streamline your compliance processes. Together, you’ll have a full suite of tools that can improve efficiency and overall employee satisfaction.
Additional services you can enjoy include:
If you’re a business owner, in order to hire employees for your company, they need to be authorized to work in the United States. In order to verify the identity and employment authorization of a particular individual being considered for employment, the employer and employee need to complete Form I-9, Employment Eligibility Verification. By completing this form for each employee hired at your company, whether a citizen or noncitizen, you can do your part to help confirm whether an individual is legally allowed to work in the U.S.
I-9 compliance refers to the process taken to verify an employee’s work authorization and identity. With that said, I-9 compliance is crucial for employers for a variety of reasons, such as:
These are just some reasons why I-9 compliance is essential for employers and why enlisting an I-9 solution to help with the I-9 verification process can help protect your business.
Form I-9 is a key document employers need to use when hiring any individual in the United States. Form I-9 is used to verify the identity and employment authorization of prospective employees in the U.S. However, I-9 management can be complex, and there are numerous misconceptions that can cause real problems like fines and penalties. Explore common I-9 misconceptions and how third-party I-9 verification can help.
E-Verify is an internet-based system operated by the U.S. Department of Homeland Security in partnership with the Social Security Administration that makes it easy for employers to verify the employment eligibility of new hires. E-Verify makes I-9 management easy, and this I-9 software can help reduce errors while saving time and money. Learn more about state-by-state mandates and how E-Verify can help ensure you abide by local laws and regulations to maintain compliance.
Florida’s Department of Law Enforcement recently sent out E-Verify audits to employers throughout the state. Florida’s new E-Verify law requires employers with at least 25 employees operating in the state to use the E-Verify system when verifying the employment eligibility of new hires. However, some employers found they had to comply with this law for employees hired before the new E-Verify law went into effect, and backdating a legal requirement isn’t permitted. Learn more about Florida’s new E-Verify law and how it might impact you.
If you’re an employer, Form M-274 can be a valuable resource to understand how to complete Form I-9. Known as the “Handbook for Employers: Guidance for Completing Form I-9,” Form M-274 walks through how to fill out each section. Review our breakdown of Form M-274 and what each section entails so you can ensure you complete your I-9 forms accurately.
If you’re an employer with employees born in Puerto Rico, it’s important to ensure you have the correct birth certificates to ensure they’re compliant with I-9 regulations. Puerto Rico issued more secure birth certificates on July 1, 2010, to bolster security and reduce fraud. When it comes to I-9 forms, only the new birth certificates or the older ones issued on or after July 1, 2010, are acceptable as List C documents. Learn more about how to remain I-9 compliant with Puerto Rico birth certificates in this guide.
Government shutdowns can impact a wide range of federal duties, including I-9 employment authorization. With the expiration of U.S. government funding looming and the recent vacancy of the Speaker of the House, signing a new funding bill by the deadline might not be possible, resulting in a government shutdown. Learn more about what a government shutdown might mean for you and how it can impact your I-9 management.