Create a stress-free payroll process from annual form updates to ensuring employees complete all necessary federal, state and local tax forms correctly to improve tax information accuracy and compliance.

  • Seamless integration with Workday
  • Eliminate the guesswork involved in assigning employees the right forms
  • Deliver a better payroll tax experience
  • Track tax information effectively for your remote and mobile workforce
  • Auto-apply local income tax to employees who work within a specific locality
  • Manage lock-in letters with ease
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What Our Withholding Compliance Services Can Do For You

Seamless integration with Workday

Our Workday certified integration enables us to help Workday users automate the capture of withholding elections down to the local level for complex states. Employees experience a seamless user experience using our Single Sign-On functionality.

A better payroll tax experience

Improve the process for your Payroll teams and employees. Our tax withholding forms help payroll managers create a stress-free payroll process, reducing the time it takes to find new legislation, update and assign forms.

Eliminate the guesswork involved in assigning employees the right forms

Address validation automates the process to reduce errors. Address validation uses an employee’s home and work address to auto-assign their appropriate forms, keeping your company compliant.

Auto-apply local income tax to employees who work within a specific locality

Do you have employees in states with complex local taxes? Local taxes require employers to gather additional employee information to remain compliant. Local earned income taxes (EIT) are required in the following states: Pennsylvania, Indiana, Michigan, Ohio, Wisconsin, Alabama, Delaware, Colorado, Maryland, West Virginia, Kentucky, Missouri.

Do you have employees who work in one state and live in another?

Reduce the complexity of managing employees working and living in different states. We help your mobile workforce avoid being taxed twice by assigning reciprocity forms to these employees.

Have you received lock-in letters for your employees from the IRS?

Guarantee compliance with directives. Our solution prohibits your employees from filling out forms deviating from the lock-in letter directive.

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We are here to help. Fill out the form below or call us today to learn more about our Tax Withholding Forms services:

1-866-997-0422

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Tax Withholding Compliance FAQs

Tax withholding compliance refers to the process organizations take to comply with federal and state tax withholding requirements. Employers are responsible for withholding a certain amount of their employee’s wages to pay taxes to the proper authorities, such as the IRS and state tax departments. Tax withholding is a mandatory practice for all employers. It requires them to withhold the correct amount from each employee’s paychecks based on their W-4 information, including filing status, number of dependents and other information. 

Complying with tax withholding requirements is essential for various reasons, including complying with federal and state agencies to avoid penalties and fines for noncompliance. Additionally, withholding tax compliance helps employees file their own taxes in a timely manner, and government programs and services have the funds necessary to operate. To remain compliant, companies must file regularly, such as quarterly or annually.

Working with the right tax withholding compliance service can help your business in numerous ways. Here are some of the ways tax withholding services can help:

  • Compliance: The main benefit of tax withholding services is ensuring compliance with federal and state agencies by helping your organization meet deadlines, filing tax forms correctly, and abiding by all tax laws and regulations.
  • Time-saving: Tax withholding can be a lengthy and complex process, taking away valuable time from your HR and payroll teams. Enlisting the help of tax withholding compliance services can help streamline manual processes to increase accuracy and save time.
  • Improve cash flow: Not only can a tax withholding service partner help you avoid expensive noncompliance penalties and fees that can hurt your bottom line, but they can ensure the correct amount of taxes are withheld and remitted on a timely basis, allowing you to avoid cash flow issues that can occur from unexpected tax liabilities or penalties.

At Experian Employer Services, we offer a wide range of workforce management solutions that can help improve the employee experience, ensure compliance and increase your bottom line, including tax withholding compliance services. Our team can help throughout the tax withholding process by allowing your team to track tax information effectively for your remote workforce, auto-apply local income tax for employees working in different areas and deliver an overall better payroll tax experience. Contact us today to see how your organization can assist with your tax withholding compliance needs.

Working with a tax withholding compliance service can help streamline the tax withholding process. Here’s how tax compliance services work:

 

  • Conduct calculations: With automated systems, calculating the correct amount of local, state and federal taxes to withhold from employee paychecks is easy.
  • Tax form preparation: After calculating the amount of taxes to withhold based on an employee’s income level, tax status and other factors, tax withholding compliance services can help prepare and file the necessary tax forms, such as W-2, W-4 and 1099 forms.
  • Tax payments: Tax compliance services can handle the remittance of tax payments and send them to the proper tax authority on behalf of your business.
  • Compliance monitoring: Tax regulations and laws can change fairly regularly on the state and federal level, and tax compliance services can ensure you’re abiding by the most recent regulations put in place.

Tax withholding compliance services can benefit your organization in numerous ways, including:

  • Access to expertise
  • Increased efficiency
  • Compliance
  • Cost savings
  • Monitoring and reporting services

Tax withholding compliance services offer several services to help organizations comply with tax withholding requirements, such as the following:

  • Tax withholding calculations
  • Tax preparation
  • Tax filing
  • Compliance monitoring
  • Reporting
  • Consultation services

Several actions can result in a compliance check from a tax authority like the IRS. Some of the most common triggers for compliance checks include the following:

  • Missed deadlines and payments
  • Inaccurate filing information
  • More deductions compared to other organizations in your industry
  • Fluctuations in earnings

Unlike an audit, the IRS conducts a compliance check to ensure organizations understand how to file various tax forms correctly, so they do not monitor books or financial records. Instead, a compliance check is conducted to ensure you understand your tax forms.

Businesses can face severe consequences for failing to comply with tax withholding regulations, including:

  • Penalties: Organizations can incur financial penalties and fines with high interest rates that can add up over time and hurt their bottom line.
  • Legal action: From investigations to audits and lawsuits, these are some of the legal actions a company can face for tax withholding noncompliance.
  • Reputational damage: Failing to comply with tax withholding regulations can tarnish a business’s reputation, resulting in decreased business, lower employee morale, decrease trust and confidence from consumers.