All posts by Ted Wentzel

As fraud continues to rise in the rental housing market, tenant screening practices are evolving. In an earlier blog, I explored how Observed Data can provide early indicators of income and employment consistency, offering screening companies a way to reduce reliance on costly or time-intensive verification methods.  In this follow-up, I explore two additional tools that strengthen the tenant screening process: Research Verifications and AI-powered Document Review. Used together, these solutions enable a layered approach that boosts both efficiency and prevention of fraud. Modernized Research Verifications Manual employment and income and employment checks—once the standard for tenant screening—are time-consuming and often inconsistent. Traditionally, screening companies had to reach out directly to employers and request proof of employment. While still useful, this method puts pressure on internal resources and is not always scalable.  To streamline manual verification, many organizations are partnering with third-party providers, especially those that take a digital-first approach. Outsourcing allows screening companies to delegate outreach, follow-ups, and fraud detection to specialized teams trained in document validation and employer communication. These services deliver the same insights internal teams would gather, while freeing up in-house resources for more strategic initiatives. By leveraging digital tools such as conversational AI, online forms, and automated workflows—combined with human oversight—digital-first vendors offer a more scalable and cost-effective alternative to fully manual processes. This approach not only reduces operational costs but also shortens turnaround times, helping screening companies respond faster without compromising accuracy or fraud resistance. Key advantages:[MJ1]  Reduces the burden on internal staff Ensures consistency and fraud awareness in document review Provides a reliable fallback when other verification tools return limited data This approach is especially valuable when initial data sources yield incomplete results and further confirmation is required. AI-Enhanced Document Upload and Review Another common scenario in tenant screening is the submission of income documents by the applicant, often in the form of paystubs or bank statements. Manual review of these documents is prone to error and increasingly vulnerable to sophisticated forgeries, including those generated by artificial intelligence. AI-powered document analysis tools are now helping screening companies process uploaded documents more securely and efficiently. These platforms typically work by: Allowing applicants to upload documents through a secure portal Using AI to scan for signs of tampering, fabrication, or inconsistency Returning standardized results that are easier to evaluate and compare By automating the detection of anomalies and potential fraud indicators, these tools reduce the workload for staff while improving the reliability of the review process. Benefits include: Faster review and turnaround times Improved fraud detection capabilities Greater consistency across applicants This method is especially useful when traditional employer APIs are unavailable or when screening companies need additional confirmation beyond initial data sources. A Layered Approach to Verification By combining different verification methods, screening companies can design workflows that adapt to a wide range of applicant profiles and risk scenarios. A layered strategy might include: Starting with an inexpensive source of income or employment data to identify likely matches Using AI-based document review when additional validation is needed Turning to manual research verifications only when necessary This cascading process allows screening companies to control costs while maintaining a strong defense against fraud. It also ensures that higher-cost methods are used only when the earlier steps do not provide enough confidence to proceed. Modern Challenges Require Modern Solutions Fraud in tenant screening is increasing rapidly. According to industry surveys, over 93 percent of screening companies have encountered fraud in the past year, and the majority have dealt with falsified income documentation. Traditional approaches, especially manual review, are no longer sufficient on their own. By rethinking verification strategies and incorporating modern tools like outsourced research verification and AI-enhanced document review, screening companies can reduce risk, improve efficiency, and better prioritize their resources. Learn More For organizations interested in implementing these types of verification tools, several providers—including Experian—offer services designed to support this layered approach. These solutions can help screening companies strike the right balance between cost, compliance, and fraud resistance. To learn more, visit experian.com/verify.

Income and employment verification fraud is surging in the tenant screening industry, putting traditional verification methods under intense pressure. As economic uncertainty grows and document forgery becomes more sophisticated, it's clear that legacy processes are no longer sufficient. Recent findings highlight the urgency for change. According to the NMHC Pulse Survey, 93.3% of property managers reported encountering fraud in the past year, with 84.3% citing falsified paystubs and fake employment references as the most common tactics. As AI-generated forgeries become increasingly convincing and accessible, relying solely on manual review is proving inadequate. A Shift in Strategy: Toward Smarter Income and Employment Verification Historically, tenant screeners have relied on methods such as manual document review, direct employer contact, payroll APIs, and verification of assets (VOA). While these remain important, they are no longer capable of keeping pace with today’s verification challenges. In response, many screening companies are exploring new income verification tools that offer improved fraud prevention, lower operational costs, and faster turnaround. These innovations include layered approaches that combine observed data, permissioned uploads, and automated fraud detection technologies. Introducing Observed Data in Tenant Screening One emerging solution in the fight against rental application fraud is the use of observed data during tenant screening. This method uses [KA1] collectively sourced insights to assess whether an applicant’s income and employment claims are likely to be accurate. Observed data is drawn from a consortium of financial institutions, lenders, and dealerships. It includes a confidence grade based on actual financial behavior, such as account activity and application history, which are then compiled and analyzed to form a current view of income and employment patterns. [CC2]  These insights are drawn from the latest self-reported data submitted by consumers through loan applications, providing screening companies with a dynamic, data-driven benchmark for verification. Although this method is not FCRA-compliant and cannot be used to approve or deny applications, it is highly effective as an early step in the screening process. A confidence score is often included to help screeners assess how closely an applicant’s stated information aligns with observed trends and can help screening companies to better assess their prioritization queue to determine if more data points are needed. Why Observed Data Matters To combat fraud without driving up costs or slowing down the tenant screening process, screening companies need reliable, efficient tools. Observed data supports this need by offering a faster, more scalable approach to assessing risk. Key benefits include: Early detection of discrepancies in reported income or employment The ability to prioritize high-risk applications for further review A more cost-effective alternative before committing to premium verification services For instance, if an applicant has a strong credit report and clean background check, and observed data supports their stated income, further verification may be unnecessary. If inconsistencies are flagged, screening companies can escalate to tools such as AI document analysis or direct outreach. Fraud Prevention Through Smarter Workflows The use of observed data also aligns with a broader shift toward AI document fraud detection and layered verification strategies. Instead of applying the same tools to every application, screening companies can now implement decision trees that use lower-cost tools first, escalating only when risk or uncertainty increases. This adaptive approach is particularly relevant as screener companies strive to improve accuracy and efficiency at scale. By deploying observed data as a first step, tenant screening professionals can better allocate resources while remaining vigilant against fraud Future Proofing Verificaiton As the income and employment verification landscape evolves, screening companies must move beyond legacy methods and adopt tools that are responsive to today’s challenges. Observed data provides a scalable, low friction starting point that supports smarter decision-making and better fraud detection. Coming to our next blog: We will explore how manual research verifications and AI-powered document upload solutions enhance the effectiveness of modern income verification tools, creating a more resilient and adaptable tenant screening process.  

In the latest episode of “The Chrisman Commentary” podcast, Experian's Alison Bird, Product Owner, and Joy Mina, Director, Product Commercialization, discuss how streamlining the verification process helps mortgage lenders serve more borrowers without sacrificing accuracy. Listen to the full episode for all the details and tune in to the previous episode to learn why price transparency is important in the verification process. Listen now

In the latest episode of "The Chrisman Commentary" podcast, Experian experts Ken Tromer, Director, Mortgage Market Engagement, and Ted Wentzel, Senior Product Marketing Manager, talk about why price transparency is important in the verification process, and how Experian Verify ensures it. Listen to the full episode for all the details and tune in to the previous episode to learn more about reducing mortgage pipeline fallout and improving loan pull-through rate. Listen to podcast

In the latest episode of “The Chrisman Commentary” podcast, Experian experts Joy Mina, Director of Product Commercialization, and David Fay, Solution Consultant, talk about reducing mortgage pipeline fallout and improving loan pull-through rate. Listen to the full episode for all the details and check out the previous episode to explore how lenders can navigate a tight mortgage market, from rates to equity. Listen to podcast

In the ever-evolving landscape of mortgage lending, efficiency and responsiveness are paramount. Greg Holmes, Chief Revenue Officer at Xactus, shares his insights on how their partnership with Experian has significantly enhanced their operations and client satisfaction. He highlights the dual nature of their relationship with Experian, describing it as strategic and tactical. This multifaceted partnership allows Xactus to swiftly address day-to-day business issues while focusing on long-term strategic goals. Experian’s willingness to listen and incorporate feedback has been a cornerstone of this successful collaboration. Holmes said, "Their willingness to listen to us and take feedback that we've been able to provide has really helped separate them." Commitment to mortgage lending According to Holmes, one of the standout aspects of Experian's service is its unwavering commitment to the mortgage lending process. This dedication is evident in their continuous investment in the sector, which has enabled faster and more accurate loan closures. He also notes, "You can truly see the investment that Experian has put into our space, which has enabled homeowners to close loans faster and more accurately for lenders." Technological advancements and automation Experian's technological advancements have played a crucial role in enhancing Xactus's operations. The integration of Experian Verify, particularly in the verification of income and employment data, has streamlined the process, contributing to the goal of achieving a digital mortgage. This automation speeds up loan origination and closure and ensures greater accuracy and efficiency. Cost control and flexibility Another key benefit of partnering with Experian is the cost control and flexibility it offers. The single price point for orders and the robust integrations with loan-origination software companies have been particularly beneficial. These integrations allow Xactus to leverage Experian's data effectively, providing a seamless experience for lenders and borrowers alike. Greg emphasizes, "They love the fact that it helps with cost control. That single price point with orders has been extremely important." The testimonial from Xactus’ Greg Holmes clearly shows how Experian's proactive approach, technological innovations, and commitment to the mortgage lending industry have made a tangible difference. According to Holmes, by listening to client feedback and continuously investing in their services, Experian has positioned itself as a vital partner in the quest for optimal efficiency in mortgage lending. Learn more about Verify

In the latest episode of “The Chrisman Commentary” podcast, Experian experts Joy Mina, Director of Product Commercialization, and Ivan Ahmed, Senior Director of Product Management, explore how lenders can navigate a tight mortgage market, from rates to equity. “Current rates exceed their locked in rates,” said Ivan. “Homeowners are choosing options as alternatives to selling with the refinancing for cash outs and HELOC." Listen to the full episode for all the details and check out the previous episode to learn how mortgage companies can optimize their business expenses and protect prospects. Listen to podcast

In the previous episode of “The Chrisman Commentary” podcast, Joy Mina, Director of Product Commercialization at Experian, talked about the misconceptions associated with verifications and what organizations can do to enhance their strategies. In the latest episode, Experian's Ken Tromer and Jamie Norris discuss ways mortgage companies can optimize their business expenses and protect prospects. "The market has been asking for solutions to help with cost mitigation and lead protection for quite some time," said Jamie. "We've listened to the market and Power Profile Plus™ does just that." Listen to the full episode for all the details and learn more about Power Profile Plus™ for Mortgage. Listen to podcast Learn more

In the previous episode of “The Chrisman Commentary” podcast, Joy Mina, Director of Product Commercialization at Experian, talked about the benefits of a waterfall strategy for income and employment verification. In the latest episode, Joy explores common misconceptions around verifications, such as how a lender needs to put a provider with the most records first in their waterfall. "While that might feel like a sure-fire way to cut costs, it isn't necessarily the most effective," said Joy. "Instead of comparing records, I would really encourage lenders to focus on a provider's total cost to verify a consumer." Listen to the full episode to learn about more misconceptions associated with verifications and what you can do to enhance your strategies. Listen to podcast  Learn more

To say “yes” to consumers faster and more efficiently, financial institutions need flexible access to instant income and employment verification data. In an episode of “The Chrisman Commentary” podcast, Joy Mina, Director of Product Commercialization at Experian, talks about how income and employment verification has changed since Experian entered the market, the benefits of a waterfall strategy, and what’s next in our verifications journey. “Back then, we were hearing lenders primarily asking for more innovative solutions,” said Joy. “They wanted more flexibility without sacrificing quality of service.” Listen to the full episode to learn more about what lenders look for in an income and employment verification solution and how Experian VerifyTM is meeting these needs. Listen to podcast  Learn more

Ensuring the reliability of tenant applications is paramount to running a successful property management business. But with an exponential rise in prospective residents using fake financial documents to inflate income and employment status, how do property managers navigate and detect fake paystubs without stepping on a landmine of liability? The marketplace of deception Paystub generator websites As you embrace the commitment to diligence, be aware that some legitimate websites can be unknowingly used by fraudsters to create counterfeit financial documents. Knowledge is your ally here. At the touch of a button, even the minimally tech inclined can produce pay stubs that appear convincing. There are dozens of sites that offer paystub generator software, including: Design and editing software websites that are accessible to people beyond just creative professionals. Popular e-commerce platform stores that host apps capable of creating paystubs. Mobile app stores that allow users to download apps for use on all major mobile devices. Key indicators of a fake paystub Remember, as a property manager or owner, you are responsible for scrutinizing these documents to protect your business interests. Use your awareness to be vigilant, verifying every piece of information to ensure the credibility of prospective tenants. While some of these falsified paystubs may appear to be legitimate, they are usually not perfect. Here are some quick checks which may help you spot a fake or trigger a deeper review quickly. Watch out for elusive typos Erroneous spelling, particularly in company names and financial terms, is a big red flag. Keep your eyes peeled for these unruly characters. Distorted watermarks A legitimate paystub should carry official watermarks or specific symbols that indicate its authenticity. However, be on the lookout for watermarks that seem off — sometimes, they're too conspicuous or amateurish, which can be a tell-tale sign of forgery. Authentic watermarks should be subtle and consistent with the company's brand. Crunching the numbers Inaccurate calculations can unravel a fake paystub. If the numbers just don't add up or pay dates vary inexplicably, you should investigate further. Inconsistent font Professional payroll systems stick to a consistent font. If you notice various font styles and sizes, it's worth investigating further. Authenticity lies in uniformity. Going logo-less? A missing company logo, or one that looks like it was copied from a low-resolution image on the internet, should trigger suspicion. Unusual tax deductions Abnormal tax deductions could indicate someone's fiddling with the figures. Brush up on your tax knowledge or consult with an expert if something seems off-the-wall. Final food for thought Remember, having the right knowledge and tools empowers you to make informed decisions, safeguarding your property from potential fraudsters. Be diligent, stay informed, and leverage technology to support your processes. Action steps to take today Educate your team: Make sure everyone involved in the application review process knows what to look for. Develop a standard operating procedure: Update your existing (or develop) Standard Operating Procedures: As new ways of gaming the system arise, make sure your particular procedures are keeping up with the times. For example, include steps for the following: Understand tenant screening laws in your area. Create consistent resident screening criteria. Check credit report and background. Verify employment and income. Review rental history and evictions (if any). Check criminal record with multi-state search. Interview residents before signing a lease. Follow a consistent policy when accepting or rejecting applicants. Embrace technology: Income and employment verification solutions can verify income directly from a trusted data source and avoid the paystub predicament altogether. Consider implementing a verification system that leaves no room for guesswork. Our verification solution, Experian VerifyTM, provides accurate, efficient, and compliant income and employment verification services. With Experian Verify, property managers can navigate the complexities of tenant-related income and employment verification with ease, ensuring they are adhering to Fair Housing laws and detecting fraudulent behavior. To learn more about how Experian Verify can benefit your property business, please contact us and visit us online. Learn more

As a community bank or credit union, your goal is to provide personalized care and attention to your customers and members while effectively managing regulatory requirements and operational efficiency. By incorporating tools such as income and employment verification, you can streamline the approval process for both account holders and prospects. With the ability to validate their information in seconds, you'll be able to make well-informed decisions faster and accelerate conversion. In this blog post, we will explore the empowering impact of income and employment verification on financial institutions. Better Data, Better Decisions Choosing a verification partner with an instant employer payroll network allows financial institutions to access reliable and up-to-date income and employment information for confident decision-making. With accurate and timely data at their fingertips, you can gain a deeper understanding of your account holders’ capacity to pay, a critical component to assessing overall financial health. This not only helps mitigate risk but also helps you serve your customers and members more effectively. There are additional benefits to partnering with a verification solution provider that is also a Credit Reporting Agency (CRA) offering FCRA-compliant technologies. These organizations are well versed in compliance matters and can help you more effectively mitigate risk. Streamline Approval Times and Remove Friction When developing your verification process, it is advantageous to adopt a waterfall or multi-step approach that encompasses instant verification, permissioned verification, and, as a last resort, manual verification. This tiered approach will significantly reduce approval times, manage costs effectively, and streamline the approval process. Instant verification relies on advanced technology to provide swift and efficient results. In cases where instant verification is unavailable, the process seamlessly transitions to permissioned verification, where explicit consent is obtained from individuals to access their payroll data directly from their respective providers. Lastly, manual verification involves collecting payroll and employment documents, which is a more time-consuming and costly process. By implementing this comprehensive approach, you can enhance the efficiency and effectiveness of your verification process while maintaining the integrity of the results. A Flexible Solution Community banks and credit unions are integral to the lending industry. It is crucial for them to select a versatile verification solution that can keep pace with the approval speed of both regional and large banks. Given that community banks and credit unions operate in smaller geographic regions compared to larger institutions, it is imperative for them to have a verification solution that is versatile and can be applied across their entire spectrum of loan offerings, including mortgage loans, automotive loans, credit cards, home equity loans, and consumer loans. This adaptability enables community banks and credit unions to consistently serve their account holders and enhances their ability to compete effectively with larger financial institutions. With a robust verification solution in place, community banks and credit unions can confidently navigate the complexities of the lending landscape and deliver exceptional results for their valued account holders. World-Class Service and Support To ensure a seamless verification journey, community banks and credit unions should choose a solution provider that delivers exceptional service and support. From the initial onboarding process and comprehensive training to ongoing troubleshooting and guidance, a dedicated and knowledgeable support team becomes indispensable in establishing a successful verification process. Having hands-on training and support not only instills peace of mind but also empowers community-focused financial institutions to consistently provide a high level of personalized service, fostering trust and loyalty among their customers and members. By investing in a robust support system, community banks and credit unions can confidently navigate the verification landscape and stay ahead in an ever-evolving financial industry, reinforcing their commitment to delivering an outstanding experience to their communities. As a longstanding leader in the financial industry, Experian understands the unique challenges faced by community banks and credit unions. Our verification solution, Experian VerifyTM, provides accurate, efficient, and compliant income and employment verification services. With Experian Verify, community focused financial institutions can navigate the complexities of income and employment verification with ease, achieving new levels of efficiency and success. To learn more about how Experian Verify can benefit your bank or credit union, we invite you to visit our website and schedule a personalized demo. Together, let's unlock the potential of income and employment verification and elevate your financial institution to new heights of success. Learn more