All posts by Kim Agaton

As fraud continues to rise in the rental housing market, tenant screening practices are evolving. In an earlier blog, I explored how Observed Data can provide early indicators of income and employment consistency, offering screening companies a way to reduce reliance on costly or time-intensive verification methods.  In this follow-up, I explore two additional tools that strengthen the tenant screening process: Research Verifications and AI-powered Document Review. Used together, these solutions enable a layered approach that boosts both efficiency and prevention of fraud. Modernized Research Verifications Manual employment and income and employment checks—once the standard for tenant screening—are time-consuming and often inconsistent. Traditionally, screening companies had to reach out directly to employers and request proof of employment. While still useful, this method puts pressure on internal resources and is not always scalable.  To streamline manual verification, many organizations are partnering with third-party providers, especially those that take a digital-first approach. Outsourcing allows screening companies to delegate outreach, follow-ups, and fraud detection to specialized teams trained in document validation and employer communication. These services deliver the same insights internal teams would gather, while freeing up in-house resources for more strategic initiatives. By leveraging digital tools such as conversational AI, online forms, and automated workflows—combined with human oversight—digital-first vendors offer a more scalable and cost-effective alternative to fully manual processes. This approach not only reduces operational costs but also shortens turnaround times, helping screening companies respond faster without compromising accuracy or fraud resistance. Key advantages:[MJ1]  Reduces the burden on internal staff Ensures consistency and fraud awareness in document review Provides a reliable fallback when other verification tools return limited data This approach is especially valuable when initial data sources yield incomplete results and further confirmation is required. AI-Enhanced Document Upload and Review Another common scenario in tenant screening is the submission of income documents by the applicant, often in the form of paystubs or bank statements. Manual review of these documents is prone to error and increasingly vulnerable to sophisticated forgeries, including those generated by artificial intelligence. AI-powered document analysis tools are now helping screening companies process uploaded documents more securely and efficiently. These platforms typically work by: Allowing applicants to upload documents through a secure portal Using AI to scan for signs of tampering, fabrication, or inconsistency Returning standardized results that are easier to evaluate and compare By automating the detection of anomalies and potential fraud indicators, these tools reduce the workload for staff while improving the reliability of the review process. Benefits include: Faster review and turnaround times Improved fraud detection capabilities Greater consistency across applicants This method is especially useful when traditional employer APIs are unavailable or when screening companies need additional confirmation beyond initial data sources. A Layered Approach to Verification By combining different verification methods, screening companies can design workflows that adapt to a wide range of applicant profiles and risk scenarios. A layered strategy might include: Starting with an inexpensive source of income or employment data to identify likely matches Using AI-based document review when additional validation is needed Turning to manual research verifications only when necessary This cascading process allows screening companies to control costs while maintaining a strong defense against fraud. It also ensures that higher-cost methods are used only when the earlier steps do not provide enough confidence to proceed. Modern Challenges Require Modern Solutions Fraud in tenant screening is increasing rapidly. According to industry surveys, over 93 percent of screening companies have encountered fraud in the past year, and the majority have dealt with falsified income documentation. Traditional approaches, especially manual review, are no longer sufficient on their own. By rethinking verification strategies and incorporating modern tools like outsourced research verification and AI-enhanced document review, screening companies can reduce risk, improve efficiency, and better prioritize their resources. Learn More For organizations interested in implementing these types of verification tools, several providers—including Experian—offer services designed to support this layered approach. These solutions can help screening companies strike the right balance between cost, compliance, and fraud resistance. To learn more, visit experian.com/verify.

Income and employment verification fraud is surging in the tenant screening industry, putting traditional verification methods under intense pressure. As economic uncertainty grows and document forgery becomes more sophisticated, it's clear that legacy processes are no longer sufficient. Recent findings highlight the urgency for change. According to the NMHC Pulse Survey, 93.3% of property managers reported encountering fraud in the past year, with 84.3% citing falsified paystubs and fake employment references as the most common tactics. As AI-generated forgeries become increasingly convincing and accessible, relying solely on manual review is proving inadequate. A Shift in Strategy: Toward Smarter Income and Employment Verification Historically, tenant screeners have relied on methods such as manual document review, direct employer contact, payroll APIs, and verification of assets (VOA). While these remain important, they are no longer capable of keeping pace with today’s verification challenges. In response, many screening companies are exploring new income verification tools that offer improved fraud prevention, lower operational costs, and faster turnaround. These innovations include layered approaches that combine observed data, permissioned uploads, and automated fraud detection technologies. Introducing Observed Data in Tenant Screening One emerging solution in the fight against rental application fraud is the use of observed data during tenant screening. This method uses [KA1] collectively sourced insights to assess whether an applicant’s income and employment claims are likely to be accurate. Observed data is drawn from a consortium of financial institutions, lenders, and dealerships. It includes a confidence grade based on actual financial behavior, such as account activity and application history, which are then compiled and analyzed to form a current view of income and employment patterns. [CC2]  These insights are drawn from the latest self-reported data submitted by consumers through loan applications, providing screening companies with a dynamic, data-driven benchmark for verification. Although this method is not FCRA-compliant and cannot be used to approve or deny applications, it is highly effective as an early step in the screening process. A confidence score is often included to help screeners assess how closely an applicant’s stated information aligns with observed trends and can help screening companies to better assess their prioritization queue to determine if more data points are needed. Why Observed Data Matters To combat fraud without driving up costs or slowing down the tenant screening process, screening companies need reliable, efficient tools. Observed data supports this need by offering a faster, more scalable approach to assessing risk. Key benefits include: Early detection of discrepancies in reported income or employment The ability to prioritize high-risk applications for further review A more cost-effective alternative before committing to premium verification services For instance, if an applicant has a strong credit report and clean background check, and observed data supports their stated income, further verification may be unnecessary. If inconsistencies are flagged, screening companies can escalate to tools such as AI document analysis or direct outreach. Fraud Prevention Through Smarter Workflows The use of observed data also aligns with a broader shift toward AI document fraud detection and layered verification strategies. Instead of applying the same tools to every application, screening companies can now implement decision trees that use lower-cost tools first, escalating only when risk or uncertainty increases. This adaptive approach is particularly relevant as screener companies strive to improve accuracy and efficiency at scale. By deploying observed data as a first step, tenant screening professionals can better allocate resources while remaining vigilant against fraud Future Proofing Verificaiton As the income and employment verification landscape evolves, screening companies must move beyond legacy methods and adopt tools that are responsive to today’s challenges. Observed data provides a scalable, low friction starting point that supports smarter decision-making and better fraud detection. Coming to our next blog: We will explore how manual research verifications and AI-powered document upload solutions enhance the effectiveness of modern income verification tools, creating a more resilient and adaptable tenant screening process.