Employers switching payroll systems to Workday understand the benefits of partnering with a trusted provider to manage payroll. Whether it’s achieving specific business goals or delivering stellar service to your employees, optimizing the payroll process brings tons of benefits, but the decision to make a switch can create a lot of change within an organization. While undertaking this task with Workday, employers may be open to improving other HR, tax and payroll processes, including Form I-9 management. In this overview, we’ll review the process to optimize this onboarding task, using the Workday Form I-9 Certified Integration from Experian Employer Services.
Complying with Form I-9 Management
Experian Employer Services offers several certified integrations with Workday to serve mutual employer clients, managing complex tasks for improved compliance, or streamlining time-intensive responsibilities. The Form I-9 management solution from Experian Employer Services is a Workday Certified Integration helping employers fulfill the federal government’s requirement to verify employee identities and employment authorization.
Failing to comply with Form I-9 laws and regulations can result in penalties and fines. I-9 violation fines can be costly, with the potential to cost tens of thousands of dollars or even up to hundreds of thousands. The process of fulfilling your Form I-9 obligation can also affect the onboarding experience of new employees.
Setting up Experian’s Form I-9 Integration
Employers looking for a Form I-9 solution after choosing Workday for their payroll system can adopt Experian’s certified integration after going live with Workday. The seamless process ensures that E-Verify submissions are automatically processed upon completion of Section 2, delivering instant results. Plus, employers can manage any tentative non-confirmations directly within the Experian system for a smooth and efficient workflow every step of the way. After completing the transition of their payroll system to Workday, employers can visit our partner page to get started.
Features of our Form I-9 Management Integration
To improve compliance, and the employee experience, there are several features with our Workday Form I-9 integration helping employers improve outcomes for themselves and new employees.
Automatic Account Creation: When new employees are created in Workday, their accounts are automatically set up in Experian, and Section 1 of the Form I-9 is assigned.
Seamless Data Updates: Any updates to employee data, such as hire date, name, or address, are seamlessly reflected in Experian.
Efficient Termination Processing: When an employee is terminated in Workday, the termination details are promptly updated in Experian, open tasks are canceled, and a Form I-9 purge date is set.
Intelligent Rehire Handling: If a terminated employee is rehired, the system intelligently triggers either a Supplement B for rehire or a new Form I-9, based on specific settings and circumstances.
Direct E-Verify Integration: Allows for all employees or only those in designated states to be run through E-Verify immediately upon Section 2 completion.
User Access Extraction: User access can be extracted from the Workday integration if enabled.
Automatic Section 2 Certification: Business name and address is automatically populated from Workday into Section 2 of the Form I-9.
Optimizing Your Employer Compliance Processes
If your organization is considering a payroll system switch to Workday, or are currently onboarding with Workday and exploring other tasks and processes to improve, visit Workday’s partner integration page with Experian Employer Services to learn more about opportunities to improve your Form I-9 management, Tax Withholding, Work Opportunity Tax Credit results and ACA State Filing & Print/Mail services.