Understanding the fine print
This section provides a thorough understanding of the trip's policies — from the strict no-children rule to the intricacies of expense reimbursements and tax implications. Whether it's clarifying your obligations regarding additional vacation time or detailing the reimbursement process for off-property meals, our aim is to ensure you're fully informed and prepared. By familiarizing yourself with these guidelines, you can focus on enjoying the prestige of your award while representing Experian with the utmost professionalism and compliance.
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Experian considers the trip to be strictly of a business nature; thus, children under the age of 18 aren’t permitted to travel with winners nor attend, regardless of with whom or where the child(ren) stay.
If for any reason you’re unable to attend the award trip, no alternative compensation is provided.
The award trip is considered business travel, and winners aren’t required to claim vacation time for these dates. Any additional personal vacation, taken before or after the award trip, must be with the prior approval of your manager and in line with the manager’s expectations on claiming vacation time.
Experian has no responsibility, in whole or in part, for any employee travel extension made to the Experian Elite award program dates. Any deviations from the Elite award program, and any costs associated with such deviations, are your sole responsibility. The inclusions of the trip have been outlined on the program’s website. Any other costs associated with the Experian Elite award trip you incur related to unplanned activities are considered your personal expenses.
All Experian Elite winners will be required to review all the information on this website and accept a behavioral agreement prior to the award trip. You’ll need to note your willingness to comply with the trip guidelines in addition to expected responsible behavior while representing Experian at the hotel. This will include the expected behavior of your guests as well.
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- The Experian Elite award trip is considered employee compensation. Therefore, in compliance with federal tax statuses, it will be reported as such for federal, state and local income tax purposes.
- The total value of the trip will be added to your payroll record. Additionally, the company covers any tax implications; therefore, this amount will also be added to your payroll record.
- The grossed-up tax amount for your total trip value will appear on your paystub as “Spouse Travel Gross-up.”
- You won’t see any additional money in your bank account. The grossed-up funds are posted to your taxes so that the gift of the trip that you’re taxed on doesn’t actually cost you any money during the tax process.
